Privacy Policy
Effective Date: 01-Apr-2025
Last Updated: 03-Apr-2025
Welcome to IQwing HRMS. Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you use our HRMS mobile and web applications.
1. Information We Collect
We collect and process different types of personal information, including but not limited to:
1.1. Personal Information Provided by Users
Account Information: Name, email, phone number, employee ID, designation, department, and company details.
Login Credentials: Username, password, or authentication tokens for secure access.
Employment Data: Work history, attendance records, leaves, salary details, and performance evaluations.
1.2. Automatically Collected Data
Device Information: IP address, device type, operating system, and browser details.
Usage Data: App interactions, login attempts, and time spent using features.
Location Data: If enabled, we collect GPS-based location for attendance tracking.
1.3. Media & Documents
Selfie Photos: Captured during attendance marking for verification.
Documents: Such as Aadhar, PAN, Passport, Driving License for HR records.
2. How We Use Your Information
We use collected information to:
✔ Authenticate users and provide secure access to the HRMS platform.
✔ Manage attendance, payroll, leaves, and performance evaluations.
✔ Ensure compliance with company policies and labor regulations.
✔ Improve user experience and enhance system performance.
✔ Send important updates, notifications, and support responses.
3. Data Sharing & Disclosure
We do not sell, trade, or rent your personal data. However, we may share information in the following cases:
With Employers: Your employer may access HR-related data for management purposes.
With Service Providers: Third-party vendors assisting in SMS notifications, cloud hosting, or security monitoring.
Legal Compliance: If required by law, regulatory authorities, or court orders.
4. Data Security
We take strict security measures to protect your data, including:
Encryption: Secure storage of sensitive data.
Access Control: Role-based access management.
Regular Audits: Routine security checks and updates.
5. User Rights & Choices
As a user, you have rights to:
✅ Access & Update Information: Modify personal details via account settings.
✅ Opt-Out of Location Tracking: Disable location services for attendance tracking.
✅ Request Data Deletion: Contact your employer or admin to remove your data.
6. Cookies & Tracking Technologies
We may use cookies and analytics to enhance user experience. You can manage cookie settings in your browser.
7. Changes to This Privacy Policy
We may update this policy periodically. Any significant changes will be notified within the app or via email.
8. Contact Information